Copilot vs Gemini for work
Both are built into an office suite: Copilot is an add-on (or bundle) for Microsoft 365; Gemini is included in Google Workspace Business plans. The usual decider is which suite your company already runs.
Summary based on the sourced facts below, checked 2026-10-18.
| Feature | Microsoft 365 Copilot Business (add-on) | Microsoft 365 Business Standard / Premium with Copilot (bundles) | Google Workspace with Gemini (Business Starter / Standard / Plus) |
|---|---|---|---|
| Price (annual billing) | $21.00 list; shown as $18.00 promotional, per user/month, paid yearly [source] | Standard + Copilot $23.50; Premium + Copilot $32.00 per user/month, paid yearly [source] | Starter $7, Standard $14, Plus $22 per user/month as displayed with the Annual option selected. Google sometimes shows an introductory discount on the first 3 months (Nov 1, 2026 to Feb 1, 2027); the percentage shown varies [source] |
| Price (monthly billing) | $25.20 per user/month (monthly subscription) [source] | Standard + Copilot $28.20; Premium + Copilot $38.40 per user/month (monthly subscription) [source] | Flexible Plan (no commitment): Starter $8.40, Standard $16.80, Plus $26.40 per user/month [source] |
| Seats / limits | Up to 300 seats per tenant; no minimum stated [source] | Business plans: identity management for up to 300 users [source] | Business plans: maximum 300 users; Enterprise has no min/max [source] |
| Requirements | A qualifying Microsoft 365 business or enterprise plan [source] | Includes the Microsoft 365 suite (email, Office apps, Teams) [source] | Gemini is included in Workspace plans (no separate add-on on this page) [source] |
| Usage limits | Unknown — not verified | Unknown — not verified | Higher-tier plans get expanded access to Gemini models and features; 'AI Expanded Access' add-on exists [source] |
| Meetings | Copilot in Teams [source] | Copilot in Teams [source] | Gemini in Meet: summarize, translate, take notes (higher tiers) [source] |
| Documents | Copilot in Word and PowerPoint [source] | Copilot in Word and PowerPoint [source] | Gemini in Docs (Standard and up) [source] |
| Spreadsheets | Copilot in Excel [source] | Copilot in Excel [source] | Gemini in Sheets (Standard and up) [source] |
| Copilot in Outlook [source] | Copilot in Outlook [source] | Gemini in Gmail (all Business plans) [source] | |
| Agents | Pre-built Researcher, Analyst and Facilitator agents [source] | Pre-built Microsoft agents [source] | Workspace Studio: automate work with AI agents [source] |
| Connectors / grounding | Work IQ grounding on Microsoft 365 data plus Copilot connectors [source] | Work IQ on Microsoft 365 data [source] | Gemini in Drive to find and analyze files [source] |
| Context window | Not published on Microsoft's Copilot Business page [source] | Not published on Microsoft's Copilot Business page [source] | Not published on Google's Workspace pricing page [source] |
| Data & training terms | Data not used to train foundation models (Microsoft enterprise page) [source] | Data not used to train foundation models [source] | Unknown — not verified |
| Admin & compliance | Adoption/usage analytics; inherits Microsoft 365 security and compliance [source] | Premium bundle adds Intune, Defender, Purview, Entra ID [source] | Security and management controls; Vault, DLP, data regions on higher tiers [source] |
Still unsure? Try the which-should-my-team-buy picker.